Virtual Assistant (Bookkeeping/Accounting Focus) - Remote Job at HelpFlow, Philippines

d1ptTnVBT0R3VHBxMmkyR3VML05NTFVVV2c9PQ==
  • HelpFlow
  • Philippines

Job Description

Position : Virtual Assistant (Bookkeeping/Accounting Focus)

Working Hours:  US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role: We are looking for a General Virtual Assistant (VA) with a strong background in bookkeeping and accounting . This role requires a highly organized individual who can manage administrative tasks while handling financial records, invoices, and reports. If you have experience with accounting software, AI tools, and project management platforms , this role is perfect for you!

Key Responsibilities:

Bookkeeping & Accounting (50%)

  • Manage and record financial transactions
  • Process invoices, receipts, and payments
  • Reconcile bank statements and financial records
  • Prepare financial reports and summaries
  • Assist with tax preparation and compliance (if needed)
  • Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
  • Handle accounts payable and receivable
  • Compile financial reports and present them to the Finance Director & CEO
  • Assist with knowledge base data management
  • Compile sales tax returns and submit
  • Work with the Finance Director to complete state, local, and corporate payments

General VA Tasks (50%)

  • Manage emails and correspondence

  • Organize and update files, spreadsheets, and databases

  • Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)

  • Support project management tasks using Asana, Trello, or ClickUp

  • Follow-ups via email, chat, and/or phone

  • Conduct online research and data entry tasks

  • Communicate with vendors, clients, and team members as needed

Requirements

What You Bring to The Table:

  • 1+ years of experience as a Virtual Assistant , with a focus on bookkeeping/accounting
  • Experience using accounting software (QuickBooks, Xero, Wave, FreshBooks, etc.)
  • Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
  • Experience managing project management tools like Asana, Trello, or ClickUp
  • Excellent English communication skills (written and verbal)
  • At least 2 years of remote work experience
  • Strong attention to detail and organizational skills
  • Ability to handle confidential financial information securely
  • Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.

Nice-to-Have Skills:

  • Experience with payroll processing
  • Knowledge of tax regulations and compliance (depending on the country)
  • Ability to analyze financial data and suggest process improvements

Qualifications Required: (* are required)

  1. * Remote work ready:

  2. stable high-speed internet with backup

  3. computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor

  4. headset, mic, and webcam for meetings

  5. focused workspace.

  6. * Fluent in conversational English written and verbal.

  7. Ideally, at least 1 year of work-from-home experience

Benefits

What we offer: 

  1. Salary rate is up to $6/hr based on experience
  2. Pandemic-proof job
  3. Paid Time Offs
  4. HMO coverage up to $50/Month
  5. Since you will be working from home, you get to save a lot of time and money.
  6. Company & team events - Virtual and Offline

What we don't offer: 

  1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
  2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes: 

  1. _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
  2. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application. 
  3. _ Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us. _
  4. _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed. 

Job Tags

Remote job, Work experience placement, Local area,

Similar Jobs

SAP

SAP iXp Intern - Business Analytics & Project Management Job at SAP

 ...entrepreneurs and career development opportunities at your fingertips. What youll do Position title: SAP iXp Intern Business Analytics & Project Management Location: Newtown Square, PA / Hybrid Expected start date: June 2025 Contract Duration:... 

Sage

Technical Support Analyst Job at Sage

 ...to 4% of salary) $360 FitBucks per year Peer recognition and rewards program All supplied equipment to setup your work from home office (laptop, docking station, screens etc.) Campus activities and eventsMust-have:-Passion for creating world class customer experiences... 

RME Clinics Inc. A Massage Envy Group

Certified Massage Therapist (LMT, CMT) Job at RME Clinics Inc. A Massage Envy Group

 ...MassageEnvy believes that therapeutic massage, stretch, and customized skin care are key to whole body wellness. In fact, it's a community of caregivers and go-getters with just one mission in mind: helping people feel their best. Since 2007when weopened our first... 

AutoZone, Inc.

Delivery Driver (Full-Time) Job at AutoZone, Inc.

Come be a part of an energizing culture rooted in people and a commitment to delivering WOW! customer service. If you are looking for a way to put your safe driving skills to work coupled with company stability and great career opportunities, look no further. AutoZone is...

Robin Judson Partners

Investment Banking Analyst Job at Robin Judson Partners

 ...This boutique investment bank has a noteworthy track record in sell side and buy side mergers & acquisitions, restructurings, and strategic...  .... They would like to hire an experienced Investment Banking Analyst to replace a recently promoted staffer. The Analyst will...