Job Description

Wylander, a recruiting company for Construction Services, is seeking a Bookkeeper for a full-service Construction Services company located in Placentia, CA.

Compensation and Benefits:

• Salary: $80k-$85k (DOE)
• Eligible for Bonus
• PTO/Paid Holidays

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The Bookkeeper is responsible for managing and performing the day-to-day Accounting and Administration functions. This role involves overseeing all administrative activities and collaborating closely with the accounting department to manage financial allocations for projects, materials, subcontractor payments, and other operational aspects. The ideal candidate will be highly organized, detail-oriented, and capable of ensuring that our administrative processes run efficiently and smoothly.

This individual should be a self-starter with strong computer skills for managing accounting and finance data.

Responsibilities:

• Lead and manage the administrative team to ensure efficient operation of daily activities
• Develop, implement, and update administrative systems, policies, and procedures to improve overall efficiency.
• Ensure compliance with company policies and industry regulations.
• Partner with the accounting department to effectively delegate and manage financial resources.
• Oversee budgeting and expenditure tracking for projects and materials.
• Manage the preparation of financial reports and forecasts
• Assist in managing subcontractor payments, ensuring accuracy and timeliness
• Work closely with project managers to align operational activities with project schedules and budgets.
• Coordinate the procurement of materials and supplies, ensuring quality and cost-effectiveness.
• Enhance communication and collaboration between departments to support smooth project execution.
• Prepare and present reports on administrative and financial activities to senior management.
• Maintain accurate and organized records of all administrative and financial transactions.
• Identify and implement opportunities for process improvements within the administrative function.
• Stay informed about industry trends and best practices to drive continuous improvement
• Accurately invoice clients and manage accounts payable
• Manage the company’s checking accounts and cash flows
• Reconcile the company’s checking accounts monthly
• Prepare bank deposits
• Collect overdue accounts receivable
• Prepare financial reports in an accurate and timely manner
• Monitor and analyze monthly operating results against budget
• Oversee daily operations of the Finance department
• Ensure compliance with local, state/provincial, and federal reporting requirements
• Recommend benchmarks for measuring the financial and operating performance of the company

Qualifications:

• 5+ years of full charge bookkeeping experience and/or construction experience required
• An associates degree or higher is a plus
• Proficient in QuickBooks
• Proficient in MS Office Suite including Excel, Word and Outlook
• Expert knowledge and understanding of financial concepts and accounting principles
• Strong quantitative, analytical, organizational and problem-solving skills
• Strong understanding of the key drivers of profitability, including experience providing analysis with actionable steps for operations
• Strong computer skills
• Proven strong time management and organizational skills
• Ability to meet stringent deadlines and work independently

Keywords: Construction Services accounting, office management, bookkeeping

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